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Leave Management and
Accrual Tracking
The
easyTIMESHEET Leave Management Module provides self
service functionality for Employees and Managers. The
module allows Employees to enter Leave Requests which
enables a Manager Approval workflow process.
Administrators have a robust rules engine to configure
their company business rules and accrual rates. Using a
profile-based approach, rules can be tailored to one or
more employees.
Employees
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View Leave Balances: Employees can view Allowed,
Taken, Earned, Balance and Projected Hours. Hyperlinked
hours allow employees to view the dates taken.
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Unit Type: Employees can view their Leave in Hours
or Days, based on company setup.
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Enter Requests: Employees can enter Leave Requests
for time-off using a Leave Request form.
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Enter Leave Time into Timesheet: Employees can also
enter their Leave time directly into easyTIMESHEET.
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Email Notification: When Leave Requests are made, an
email reminder is automatically sent to the Manager.
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Request Status: Each Leave Request can be viewed in
real time.
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Carry Over: System automatically does the rollover
of allowable hours each year.
Managers
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View Leave Requests: Managers can view multiple
Leave Requests at the same time for planning purposes.
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Approval of Leave Requests: Managers can approve
Leave Requests.
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View Leave Balances: Managers can view Leave
balances for their assigned employees.
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Cancel Leave Requests: Manager can cancel future
Leave Requests (once approved).
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Terminate Leave Requests: Managers can terminate
future dates after approval.
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Enter Leave Requests: Managers can enter Leave time
on behalf of their employees.
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Edit Leave Requests: Existing Leave Requests can be
edited, e.g., employee wants to take less time off than
requested.
Administrators
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Accrual Profiles: One or more employees can be
assigned to a profile, with unique business rules and
accrual rates. Unlimited profiles can be created, e.g.,
for Exempt, Non-Exempt, Executive or grandfathered
plans.
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Leave Profiles: One or more employees can be
assigned to a profile, which determines the eligibility
dates. For example, some companies have a probation
period until time can be accrued.
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Accrual Methods: Accrued, Lump Sum or Hours Worked
calculation methods can be set for each leave type. For
example, Vacation time can be accrued and Sick time can
be a lump sum of hours each year. Full Time Equivalent
(FTE) factors can also be used to calculate accruals.
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Accrual Rates: Unlimited rates can be created and
used by the various profiles. Rates can be set up in
Hours or Days.
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Seniority Based: Rates can be set up based on
seniority, e.g., 0-2 Years, 2-5 Years, etc.
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Carry Over: At the profile level, Administrators can
set the Carry Over date and years. The system will do
the automatic roll over of hours, based on rates for
each profile (or allow unlimited carry over).
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Exceed Balance Message: The system can allow
employees to exceed balances with a company note at the
time of the Leave Request.
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Exceed Balance Limits: Rates can be set up to
determine limits for exceeding Leave balances.
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View Balances: Administrators can view all employee
balances online.
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Editing Balances: Administrators can make
adjustments to employee Leave balances.
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Reporting: Four standard Leave reports are included
with the module.
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Employee Mapping: Administrators can use the system
mapping tool to assign employees to specific Accrual and
Leave Profiles.
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Leave Request Validation: Rules can be set up to
enforce Leave Requests based on current or projected
balances.
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